If you are a member of staff who’s looking for a way to check your schedule online, or perhaps a manager trying to find approaches to simplify the circulation of your employee schedules, locating a suitable solution can be a tedious task. There are literally countless tens and thousands of choices available (go ahead; Google “employee scheduling”). After a closer look, you will quickly realize you will find only a small number of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips will help prepare one to seek out an appropriate vendor for the employee scheduling software.
1. 100% web-based.
Web-based software (I prefer to call it web-ware), requires no download and no installation, it’s simply ready to utilize whenever you login to their website wvw-greatpeople.me. Most web-ware exists as a service; meaning you need to sign up for use it (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the program delivery style of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service features a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however many offer it as an add-on service. Be certain you will find no hidden fees of a restoration should there be a data-related issue in the future.
3. Lifetime upgrades.
The net allows for immediate delivery of software updates to user-communities. However, some web-ware vendors don’t include free upgrades within their baseline subscription packages. Make sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The opportunity of finding an answer that meets your entire scheduling requirements is highly unlikely. However, many leading vendors provides customization services that enable you to bend and shape their offerings to higher meet your unique needs.
It is important to know how you should use your scheduling data once it has been managed digitally.
5. Wireless portal.
Your employees want access to their schedules. Along with providing access online, an answer that allows your employees to access their schedules wirelessly (on their cell or PDA) will reduce the total amount of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without the intervention from management (other than final approval) is an absolute must. We all know all too well that employee availability can change extremely quickly, by allowing employee driven shift-trades you can empower employees, and ensure their responsible for locating a suitable replacement ahead of time.
7. Intelligent scheduling algorithm.
The real power of scheduling software is the internal algorithms. It will take into account; employee availability, skill-level, AND preferences when deciding who to schedule for just about any particular shift. Ask questions about the auto-scheduling features and be sure to understand their limitations.